PERSONAL ASSISTANT - PIETERMARITZBURG, KZN

REQUIREMENTS

Grade 12. Relevant secretarial, administration, or office management qualification advantageous. Valid driver's license essential. Competent in MS Office, email, and internet. 3-5 years' Personal Assistant / Executive Assistant experience, ideally at senior / executive level. Proven minute-taking and formal meeting document preparation. Strong administration / organizational experience in professional environment (NPO advantage). Excellent written and verbal English communication. High discretion, confidentiality, and professionalism. Strong interpersonal skills for senior stakeholder engagement. Independent worker with initiative. Willing to work flexible hours.

KEY RESPONSIBILITIES

Provide reliable, efficient administrative and secretarial support to the CEO. Manage CEO's diary, scheduling appointments, meetings, and engagements. Offer administration support for CEO's organizational duties and external boards / committees. Prepare, type, copy, scan, and distribute documents like correspondence, reports, and presentations. Maintain manual and electronic filing systems for easy information retrieval. Organize meetings, workshops, and events, including venues, materials, and refreshments. Take accurate minutes at committee meetings, workshops, and those involving CEO / senior management. Prepare and distribute meeting notices, agendas, minutes, action lists, and attendance registers; track and follow up on actions. Assist in creating newsletters, brochures, adverts, and other communications. Liaise with internal staff, board members, stakeholders, providers, and partners on CEO's behalf. Deliver general office administration support as needed.

SALARY PACKAGE OFFERED: To be discussed