Solar Administrator

Vacancy Details

The Solar Administrator provides administrative and technical support to solar installation, engineering, and operations teams.

This role ensures that solar projects are accurately documented, scheduled, compliant with regulations, and completed efficiently from quotation stage through to installation and commissioning.

• Coordinate and track residential, commercial, and industrial solar projects.

• Maintain project documentation, contracts, permits, and compliance records.

• Assist with project scheduling and installation planning.

• Monitor project timelines and communicate updates to clients and internal teams.

• Prepare project files and ensure all documentation is complete before installation.

• Compile and manage technical documentation, including:

  • Site assessments

  • Single-line diagrams

  • System designs

  • Engineering reports

  • Commissioning documents

• Update and maintain solar project databases and CRM systems.

• Assist technical teams with data collection and reporting.

• Process purchase orders for solar equipment and materials.

• Liaise with suppliers regarding stock availability and deliveries.

• Track inventory levels of solar panels, inverters, batteries, mounting structures, and electrical components.

• Ensure accurate recording of equipment received and allocated to projects.

• Assist with municipal and utility applications.

• Prepare documentation required for grid-tied system approvals.

• Maintain records relating to electrical compliance certificates and industry standards.

• Ensure project documentation complies with relevant South African regulations and industry requirements.

• Serve as a liaison between clients, installers, engineers, suppliers, and project managers.

• Schedule site visits and installation appointments.

• Respond to client enquiries regarding project progress and documentation requirements.

• Prepare project status updates and related communication.

• Grade 12 / Matric.

• Valid driver’s licence and own vehicle.

• Experience using HelioScope, PVSyst and/or OpenSolar.

• 2 to 5 years’ administrative experience in the solar, electrical, engineering, construction, or renewable energy sector.

• Qualification in Solar PV Design or Renewable Energy.

• Knowledge of South African solar regulations and utility requirements.

• Project management certification or training.

• Understanding of solar PV systems, batteries, inverters, and electrical components.

• Experience using OpenSolar or similar solar design software.

• Knowledge of the solar project lifecycle and installation processes.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

• Experience with CRM, ERP, or project management software.

• Ability to interpret technical drawings and system layouts.

• Excellent document management and record-keeping skills.

• Strong organisational and planning skills.

• High level of accuracy and attention to detail.

• Ability to manage multiple projects simultaneously.

• Understanding of costings and pricing.